AppFolio alternatives: Best property management platforms compared [2026]

The past few years have not been easy for commercial real estate. Between economic uncertainty, higher interest rates, and rising operating costs, many organizations are under pressure. Deloitte’s recent CRE survey shows that 68% of firms expect expenses to continue increasing this year, which makes controlling costs more important than ever.

Rising costs make weak software choices more obvious. If your current tools are not keeping up with your growth or needs, it may be time to replace them.

This article covers property management software and the best AppFolio alternatives to support your business in 2026.

AppFolio overview and where it fits best

AppFolio is a property management software platform that includes leasing tools, accounting software, and property maintenance workflows. Residential, commercial, and HOA property managers use it to support:

• Rent collection
• Maintenance requests
• Financial reporting
• Tenant communication
• Performance metrics

Why real estate teams look for AppFolio alternatives

Real estate companies look for alternative solutions that offer better customer support, transparent pricing, and more features. Customer reviews on platforms like G2 and Capterra mention slow support response times, limited customizable features, and user interface challenges.

Key criteria for evaluating AppFolio alternatives

The right choice depends on more than features alone, so use the criteria below to evaluate each option consistently.

Criteria	Why
Property types supported	Evaluate options that support your specific asset class
Accounting and financial reporting	Reduce the need for multiple software tools to support overall operations
Leasing, maintenance, and operations workflows	Streamline day-to-day operational tasks with integrated workflows
Investor and ownership management capabilities	Simplify reporting and investor/owner communication
Ease of use, onboarding, and support	Minimize training time and speed up time to value
Pricing structure and scalability	Choose a solution that remains cost-effective as your portfolio grows

Additional details on what to look for in each area:

• Property types supported (single-family, multifamily, STR, commercial): Look at whether the software supports the specific property types that you manage, since not all platforms handle every property class equally.
• Accounting and financial reporting depth: Eliminate the need for separate accounting software and look for financial reporting capabilities around rent tracking, tax reporting, owner statements, and integrations with external accounting systems.
• Leasing, maintenance, and operations workflows: Evaluate how the software handles core operations like lease management, maintenance requests, work orders, and tenant communication.
• Investor and ownership management capabilities: Property managers seeking operational support for investor or owner management should look for platforms that provide centralized investor/owner records, communication, and dashboards.
• Customization, integrations, and APIs: Check whether the software allows customization of workflows, fields, and integrations with third-party tools, including APIs for property, financial, and investor systems.
• Ease of use, onboarding, and support: Consider how easy the system is to learn and use, as well as the quality of customer support and training resources, since reviews often call this out as a key differentiator.
• Pricing structure and scalability: Review pricing models to see how well they scale with the number of units or portfolios you manage. Also, make sure there aren’t hidden costs as you grow or add new features.

AppFolio alternatives for broad property portfolios

Here are some of the best property management solutions to replace AppFolio:

1. Buildium

Buildium supports small to medium property managers. Core features include:

• Rent collection
• Tenant screening
• Lease management
• Maintenance requests
• Financial reporting tools

Pricing: Buildium has three pricing tiers. The Essential Plan starts at $62/month for basic features, and the Growth Plan begins at $192/month. The Premium Plan includes more advanced features and begins at $400/month.

2. Yardi Breeze

Small to mid-sized property managers use Yardi Breeze to replace AppFolio for capabilities like:

• Online rent collection
• Tenant screening
• Communication tools
• Maintenance tracking
• Property accounting

Pricing: Yardi Breeze uses per-unit pricing with required minimum spend amounts, with two pricing tiers including Breeze and Breeze Premier. Residential pricing ranges from $1.00-$2.00 per unit per month, depending on features. For commercial properties, pricing starts at $2.00 per unit per month, and advanced features with Breeze Premier requires a custom pricing quote.

3. Yardi Voyager

Large portfolios with more extensive property management needs use Yardi Voyager. Core features include:

• Advanced accounting and financial reporting
• Lease administration for commercial and residential assets
• Budgeting, forecasting, and portfolio-level analytics
• Custom workflows across operations and asset management

Pricing: Yardi Voyager pricing is custom and based on portfolio size, modules, and deployment needs. Contact Yardi directly for a quote.

4. Rent Manager

Rent Manager’s comprehensive property management platform supports asset classes like residential, commercial, RV/campgrounds, self-storage, and vacation homes. Features include:

• Marketing and leasing tools
• Integrated accounting and reporting
• Communication tools
• Maintenance and utilities management

Pricing: Rent Manager does not publicly list pricing on its website. Contact the sales directly for a quote.

5. Entrata

Entrata supports property managers handling large multifamily residential portfolios, military housing, commercial properties, and manufactured housing. Core operations features include:

• Accounting and financial reporting
• Leasing and marketing tools
• Resident portals and online payments
• Maintenance and operations management

Pricing: Entrata requires custom pricing, so you’ll need to contact sales for a quote.

AppFolio alternatives for single-family focused portfolios

If your portfolio focuses on single-family homes, AppFolio alternatives include:

6. Propertyware

Propertyware provides software for small to mid-sized property management businesses handling single-family properties with core features like:

• Property and lease management
• Rent collection and payment tracking
• Maintenance requests and work orders
• Accounting and owner reporting

Pricing: Propertyware offers three pricing plans with per-unit pricing, implementation fees, and minimum spend requirements. The Basic Plan starts at $1.00 per unit per month with a $250 monthly minimum and an implementation fee. The Plus Plan has a $350 monthly minimum and starts at $1.50 per unit per month. The Premium Plan begins at $2.00 per unit per month with a $450 monthly minimum.

7. Hemlane

Independent landlords and small property managers who want a lightweight, all-in-one solution use Hemlane for:

• Online rent collection
• Maintenance coordination
• Tenant screening and leasing
• Property financial tracking

Pricing: Hemlane’s pricing includes different feature tiers, optional managed services and on-demand services like tenant placement and inspections. Visit the website to determine which options work for your property management business.

AppFolio alternatives for independent landlords and small managers

Smaller property management firms and individual landlords can reduce their software costs with these AppFolio alternatives:

8. Innago

Innago is a free property management software that provides solutions for residential and commercial properties as well as self-storage, crash pads, senior living, and military housing. Key capabilities include:

• Tenant screening and lease tracking
• Online rent collection
• Maintenance request management
• Accounting and reporting

Pricing: Innago offers free basic access for landlords, with optional paid features and premium add-ons. Tenants pay fees for screening and online rent payments.

9. TenantCloud

TenantCloud works well for small landlords and property managers who need a simple, flexible tool for everyday tasks. Core features include:

• Rent collection and online payments
• Tenant and lead management
• Maintenance and vendor coordination
• Financial tracking and basic reporting

Pricing: TenantCloud has four different pricing tiers. The Starter Plan begins at $18/month, the growth plan is $35/month, and the Pro Plan is $60/month. For features beyond these plans, contact sales for a custom quote.

10. RentRedi

RentRedi provides property managers and small landlords with management software for:

• Collecting rent
• Tenant screening and leasing
• Maintenance tracking
• Financial and expense tracking

Pricing: RentRedi offers per unit monthly pricing with three different pricing plans. The Basic Plan starts at $5/per month, and the Grow Plan is $29.95/per month. For pricing beyond these two options, contact RentRedi for a custom quote.

AppFolio alternatives for short-term rental management

The short-term rental space has specialized requirements around guest scheduling, pricing, and guest communication. An AppFolio alternative includes:

11. Guesty

Guesty is a property management software specifically for short-term rental operators, from individual hosts to mid-sized professional managers. Key features include:

• Centralized reservation and calendar management
• Automated messaging and guest communication
• Online payments and owner payouts
• Task and maintenance tracking

Pricing: Guesty has three pricing plans. The Lite Plan starts at $9/month per unit and a 1% per reservation fee. The two other plans include Pro and Enterprise. Both require a custom quote.

AppFolio alternatives for enterprise and specialized real estate needs

For specialized portfolios, the best AppFolio alternatives include:

12. MRI Software

MRI Software is an enterprise-level property management platform used by large owners, operators, and institutional real estate firms in residential, commercial, healthcare, and government. Features include:

• Advanced reporting on property financials and performance metrics
• Marketing and leasing
• Risk and fraud management
• Facilities and maintenance tools

Pricing: MRI Software doesn’t publicly list pricing. Contact sales directly for a quote.

13. ResMan

ResMan is a property management system for multifamily and affordable housing portfolios. Key capabilities include:

• Accounting tools
• Property marketing and CRM
• Leasing and compliance
• Maintenance and operations tracking

Pricing: ResMan has three pricing tiers for both conventional and affordable housing portfolios. Contact sales directly to get a quote.

Agora as an AppFolio alternative for investment management: Key differences

Agora supports commercial real estate firms that need to raise capital, manage investor relationships, and support back-office operations around distributions, reporting, and tax workflows.

Component	Agora’s capabilities
Core focus	Real estate investment management platform to help firms raise capital and manage investor relations
Investor onboarding and communications	Guided workflows, subscription automation, and personalized communication
Deal, fund, and entity management	Supports complex organizational structures, including multiple entities and fund types
Reporting and transparency	Comprehensive dashboards, investor reporting tools, and centralized information
Integration with property management systems	Seamless integration with property management software to centralize performance data

Here is a closer look at how Agora differs from AppFolio.

• Core focus and target users: Agora is a real estate investment management platform to help firms raise capital and manage investor relations.
• Investor onboarding and communications: Guided workflows and subscription automation help investors complete onboarding faster and with fewer back-and-forth emails.
• Deal, fund, and entity management: Supports complex structures like multiple entities and fund types so firms can grow without changing how they operate.
• Reporting and transparency: Includes dashboards, investor reporting, and centralized information to provide visibility into investment performance.
• Integration with property management systems: Integrates with property management software to consolidate performance data instead of managing it across multiple systems.

How to choose the right AppFolio alternative for your real estate business

When looking at switching software, here are the key areas to help choose the best option.

Assess your needs

Begin with a list of business requirements that support your current and future portfolio size. It should include asset class requirements, critical features integration with other tools, and flexibility to adapt as your business changes. If you have investors or property owners, it should support these stakeholders, not just your internal operations team.

Compare features

Compare core capabilities between the alternative solutions and the ability to streamline complex workflows. Evaluate product roadmaps and plans to add new functionality like AI-powered tools and support for new asset types or structures. Also, ask if the provider uses customer feedback to build future features.

Evaluate pricing and support

Ask about all potential costs, including the base price and any extra fees or add-ons. Look at how pricing changes as you add more units, asset classes, users, or entities.

Consider the platform’s support models and how easily you can access help via phone, email, or chat. Find out if the software includes support for onboarding and training to help you maximize value as quickly as possible.

How to migrate from AppFolio to another platform

Most property managers make the change to AppFolio alternatives in three phases:

• Preparation: Review the data in your current property management solution. Clean up any errors or duplicates and talk with your new provider about what file formats they need and what migration support they offer.
• Transfer: Export your data from AppFolio using reports or bulk downloads. Map those files to the new platform’s structure and run a test import with a small set of properties to make sure units, leases, owners, and balances match correctly. 
• Go live: Import your full dataset, check key reports, and spot-check records. Train your team on the new system and switch over at month-end to make accounting easier during the transition.

When to consider Agora as an alternative to AppFolio

Consider Agora over AppFolio if your focus includes managing capital and investors. Agora provides software that supports the specific needs of investor management rather than leasing and maintenance. Agora can help enhance investor relationships while increasing operational efficiency by helping firms:

• Onboard investors digitally
• Track commitments across multiple funds and entities
• Report to investors and internal stakeholders
• Calculate distributions and automate payments
• Manage compliance and regulatory requirements

Conclusion

Switching platforms is more than a technology change. It affects how your team, investors, and owners interact with your business, so the decision needs to support your long-term plans. Take the time to compare options, request demos, and read customer reviews to find the right fit.

Learn how Agora helps commercial real estate firms raise capital faster, deliver a better investor experience, and reduce back-office burden.